will storageWill storage

Safe will storage is vital. Even in today’s digital age, only original copies of wills and deeds are legally binding. Electronic data is much easier to corrupt, whether by accident or design, than paper, and a digital copy is thus inadmissible.

With more disputes and challenges to wills arising after death, it is essential that lawyers and solicitors have a clear policy in place that manages the safe storage and destruction of their clients’ legal files and documents.

In addition to will storage, you may choose to store any appropriate records which support your client’s position, such as evidence of the original advice that was given at the time of making the will. It’s also imperative that you know who the owner of the original documents is, especially after the death of your client.

At Access Records Management, we know that legal firms have different positions on storing and destroying paperwork. Your firm may store an original will until after your client’s death, keep it indefinitely or store it for a 50-year period from inception date.

Whichever will storage policy you follow, it’s very important that all the documents are kept safely and can be easily accessed.

Will storage options

In some instances, a person might use a will writing service to draft their will and the Probate Service to hold it. As a law firm, it’s worth advising your prospective clients that this is not necessarily the best route to choose: the document might not be entirely safe or easily accessible in the event of an emergency.

When you create a will for your client, they will typically keep one copy and you the other. It’s therefore imperative the documents are not lost or damaged. And when new wills are created the most recent version will be the one a court uses to divide an estate – over the course of a lifetime this may result in an individual creating multiple wills. Our legal clients often keep every copy to help remedy future disputes regarding the time and date a will was changed and exactly what changes were made. Low cost will storage is perfect for this and gives your clients added confidence in your probate services.

Access Records Management provides document storage units that are specially designed to keep all important documents safe and secure. Our strict process for handling confidential documents means that we don’t come into direct contact with the files – unless a customer sends us a directive, specifically asking us to retrieve files on their behalf.

Our fast and efficient document retrieval services mean that in an event of an emergency, all-important files can be accessed and retrieved quickly. In the event a client requires emergency access we can deliver a three-hour door-to-door or same-day turnaround time.

You and your clients can also rest assured that our storage vaults are solid and built to last, constructed with flame resistant and fire retardant materials employing the latest fire detection technologies.

To offer your clients the best service possible now, you need to give them peace-of-mind for the future.

Contact our team today by phone or by completing the enquiry form on this page to get a quote for our leading will storage facility.