Deed storage

At Access Records Management, we offer safe and secure deed storage solutions for businesses of all sizes.

Why is deed storage important?

A deed is an important legal document that consolidates an agreement between two parties. It’s not the same as a simple ‘agreement’ – signing a deed requires a witness’ signature which makes it much harder to discredit.

deed storage

Essentially, an asset owner, also known as the grantor, uses a deed to transfer their ownership or title or rights in an asset to another person or party. Deeds are commonly used as a safe way to transfer property or land ownership. They can contain details of mortgages, boundaries and rights of way, along with details of any other parties that may have an interest in the property.

The Land Registry now manages all property deeds electronically but the original paper documents are still vital for legal and commercial reasons. The length of time for which a deed will need to be stored depends upon its limitation period. The limitation period will depend on the type of deed; according to the Limitation Act of 1980, the typical duration is 12 years.

If though, a property comes up for sale that is not registered with the Land Registry, the seller will need to show 15 years’ worth of deeds proving the chain of ownership. There have been stories of lost deeds being discovered under floorboards and behind cupboards, supposedly stored for safekeeping and then long forgotten.

Secure deed storage is thus imperative to ensure that all your customer records are kept safe and are easily accessible when required. This helps avoid any complicated legal issues that could delay a sale or inheritance.

If you’re a legal firm, mortgage broker or a large company, you’re likely to have a number of original deed documents that will need to be stored securely for a long period of time.

Our services

Access Records Management provides document storage units for safe and secure deed storage. You and your clients can rest assured; our storage facilities are solid and strong, built with the latest fire suppressant technologies to ensure that our vaults are flame resistant and fire retardant.

Our storage processes are strictly confidential. We have no direct contact with any sensitive files or information, unless specifically asked by a customer to retrieve a document for them. Should there be an emergency that calls for the original deed, we can arrange immediate access to the document or deliver it to you within a three-hour door-to-door or same-day turnaround time.

If the original document is not necessary, our advanced document scanning services means our customers can save time and access the information in the deed digitally.

Our services are tailored to suit your specific storage needs with a range of cost-effective and efficient solutions to fit your operational requirements. We provide competitive document management pricing, adjusted to suit the size of your business.”

Contact our team today by calling us or via the contact form on this page to get a quote for our leading deed storage facility.

Thanks ever so much for your assistance in getting the transfer of our Archive boxes completed safely within our deadline.
National High Street FX Company
The gentleman that you sent across to collect the documents was amazing, and the entire process was easy and seamless, from start to finish.
Electronics Manufacturer, Hampshire
Wow you guys are so efficient!
London Office Promotions Company
Extremely pleased with Access on their performance levels, consistency, quality of work and the wiliness to go the extra mile which has been a good contribution to our company. In summary I would definitely recommend Access to any other Companies to use as their approved Supplier.
Independent Schools Foundation
We have been using Access Records Management for a number of years for our archiving needs in our London office. We have always found them to be courteous and very helpful. The service we receive is always prompt and efficient. I would have no hesitation in recommending this company to others.
Office Interiors Company
We have dealt with Access Self Storage Limited since 2002 as our archive offsite storage company. We can recommend their very efficient service of both collecting our boxes for storage and their swift response to our email requests for boxes to he returned from storage.
Central London Luxury Hotel Group
We have used the Access Storage facility for a number of years and have always been happy with the service we have received, our collections and returns are always dealt with in a timely manner. We have found the company to be very organised and all of the staff we have dealt with have been extremely helpful and efficient.
City of London Accountants
I write with regards to the service you have provided to our organisation over a number of years. During this time frame your service has always been both prompt and professional; your staff have always demonstrated the highest level of competence and customer care. Your service delivery is of the highest quality and I have no hesitation in recommending your services to others. At no point have I had reason to doubt the level of security, professionalism and quality of service that you have provided to us as an organisation and I am pleased to continue our working relationship.
West London Solicitors