Commercial shredding

Commercial shredding isn’t something companies always consider a priority. With new business to pursue, client relationships to maintain, and staff to pay, destroying documents can fall by the wayside. However, the law requires you to retain many different types of records, sometimes for many years, so you may end up keeping everything on hand just to be on the safe side.

But this isn’t always the best course of action in terms of your legal, operational, or security obligations – in fact, quite the opposite is true. Failing to destroy documents in a timely fashion can result in significant fines, and the perception that you’re handling data in an unsafe fashion can damage your reputation.

If you’re running a law practice, an accountancy firm, or any other kind of organisation that handles sensitive information, commercial shredding can help you comply with the law and reassure your clients that their data is being treated with the utmost care and attention.

Access Records Management provides commercial shredding services to any kind of business that needs assistance with safe destruction.

Why commercial shredding?

Before you explore your commercial shredding options, it’s worth identifying the items that do and do not need to be securely disposed of.

This can be a more involved task than you might expect. The Data Protection Act 1998 contains no provision for shredding, so separating the documents you need to keep from those that must be destroyed can be a complicated undertaking.

For example, purchase journals and deeds must be kept in hard copy forever, and accidentally shredding them can cause legal (and possibly financial) turmoil. While, according to Section 248 of the Companies Act 2000, minutes of board meetings and other company documents can only be destroyed after a period of ten years.

Whatever kind of business you’re running, understanding this kind of legislation and incorporating it into your document destruction processes is essential to mitigate any potential risks.

Why Access Records Management?

Outsourcing the destruction of your documents saves you time, ensures it’s conducted correctly, and allows you to focus on your other business priorities. Access Records Management’s commercial shredding services comply with all UK and EU legislation, and are designed to accommodate your business’ operational priorities.

We can advise you on creating a compliant, efficient commercial shredding policy, we can organise retention and disposal schedules, and we can provide a Certificate of Destruction to confirm that your document has been properly disposed of.

And commercial shredding is far from the only service we offer. Our full range of records management services include document storage and document scanning and make it easy to store and retrieve your records until they need to be destroyed – we’re also able to destroy CDs, DVDs, magnetic types, and other potentially sensitive records.

Commercial shredding is essential, but it doesn’t have to be complicated. When customers use Access Record Management, they’re using a trusted, effective document destruction service.

To discuss your commercial shredding needs, get in touch with one of our experts today by completing the enquiry form on this page.

Thanks ever so much for your assistance in getting the transfer of our Archive boxes completed safely within our deadline.
National High Street FX Company
The gentleman that you sent across to collect the documents was amazing, and the entire process was easy and seamless, from start to finish.
Electronics Manufacturer, Hampshire
Wow you guys are so efficient!
London Office Promotions Company
Extremely pleased with Access on their performance levels, consistency, quality of work and the wiliness to go the extra mile which has been a good contribution to our company. In summary I would definitely recommend Access to any other Companies to use as their approved Supplier.
Independent Schools Foundation
We have been using Access Records Management for a number of years for our archiving needs in our London office. We have always found them to be courteous and very helpful. The service we receive is always prompt and efficient. I would have no hesitation in recommending this company to others.
Office Interiors Company
We have dealt with Access Self Storage Limited since 2002 as our archive offsite storage company. We can recommend their very efficient service of both collecting our boxes for storage and their swift response to our email requests for boxes to he returned from storage.
Central London Luxury Hotel Group
We have used the Access Storage facility for a number of years and have always been happy with the service we have received, our collections and returns are always dealt with in a timely manner. We have found the company to be very organised and all of the staff we have dealt with have been extremely helpful and efficient.
City of London Accountants
I write with regards to the service you have provided to our organisation over a number of years. During this time frame your service has always been both prompt and professional; your staff have always demonstrated the highest level of competence and customer care. Your service delivery is of the highest quality and I have no hesitation in recommending your services to others. At no point have I had reason to doubt the level of security, professionalism and quality of service that you have provided to us as an organisation and I am pleased to continue our working relationship.
West London Solicitors