Why is medical records scanning important?
Because when you’re handling sensitive and highly personal patient and employee data in great volumes, it’s important to do so in a responsible, well-organised, and legally compliant fashion.
For many hospitals, GPs and clinics, this isn’t easy: managing paper records can be an operational and logistical burden – one that can become too heavy to bear for many a busy practice struggling to help patients at the same time.
Even organisations such as the NHS have found it difficult to effectively digitise their most important documents. Complying with current information security legislation such as the Data Protection Act 1998 has already proved challenging for many practices: the EU General Data Protection Regulation only compounds this.
Our healthcare records scanning service provides a simple, convenient means of getting your records management up to speed – now, and in the future.
Our medical document scanning solutions
Our medical records scanning services are designed to meet the specific requirements of your practice. Using Optical Character Recognition (OCR) software, we can replicate paper records quickly and efficiently – sending them anywhere you might need them, at any time, and at a reasonable price point. With our machines, we can scan quickly, in bulk, and in multiple file types. What’s more, our on-site specialists can provide expert consultancy: identifying the right service for your practice’s particular needs, including indexing, formatting, and retrieval solutions. Whether you need to digitise a few boxes or an entire archive, we can help.
How we work
All medical records are digitised via a secure, straightforward process.
Paper documents are removed from files and folders, checked, and flattened – with all staples and paper clips removed. Documents can be re-constructed back into files, folders, and boxes once this process is complete.
We then scan your medical records according to your specifications and your preferred filing system. If you have such a system already, you can tag documents to align with it; if not, we can help you create a system that organises files and makes them easily retrievable via certain keywords.
Digitalising records is an essential and ongoing concern for medical practices all over the country. The sooner you get started, the better your record-keeping will be. No more trawling through filing cabinets in multiple archives in multiple disparate locations – you can get whatever files you need at a moment’s notice.
Why Access Records Management?
At Access Records Management, we have an in-depth understanding of the unique needs of medical practices. With deep knowledge of organisational, operational, and legislative concerns, we can tailor a medical document scanning solution to suit your specific requirements today – and on an ongoing basis.
We can create, advise on, and implement your medical records scanning strategy: giving you more time to focus on your practice, your patients, and your priorities.
Contact our team today to get a quote for our leading medical records scanning service.