What is a Scanning Bureau Service?

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What is a Scanning Bureau Service?

As companies continue to digitise files for compliance, legal and storage reasons, they often require bulk scanning of legacy paper files. However, most office scanners simply aren’t built for this type of project – instead, they’re built for ad-hoc document scanning.

A scanning bureau offers a range of scanning services that either can’t be done in-house or would take too long using a desktop scanner. These often include bulk document scanning, bulk-to-archive and ad-hoc (scan-on-demand) requests.

Why use a scanning bureau?

Almost a fifth of contemporary office space is occupied by company documents. Searching through these documents also takes time – the average office employee wastes two and a half hours of their working week searching for lost or misplaced files. That’s almost ten hours a month. In addition, over a third of archived paper documents are already misfiled or lost.

Companies increasingly need to access fast, efficient and reliable scanning services as it is now common for digitally-presented documentation to be used for commercial purposes or even to be used in court.

With all of this in mind, it makes perfect business sense to digitalise your company records, and a scanning bureau might be the only way to satisfy your company’s scanning needs.

What are the advantages of using a document scanning bureau?

The main advantages of using a scanning bureau service is that it is faster, more efficient and of a higher quality than using a desktop scanner. Most offices do not have state of the art scanners in-house because they take up a lot of space, require a lot of maintenance and tend to be more expensive than regular scanners. However, using substandard scanners can waste a lot of time and it is likely that the digital copies you end up with will not be of the quality that you require.

How Access Records Management can help

Whether you just have a few boxes to scan or you are embarking on a ‘paperless office’ programme, we have the resources to help you with your scanning needs.

By using Access Records Management’s scanning bureau, you can make sure that all critical paper documents can be digitally provided to you, no matter what the volume or capacity.

Access Records Management will work with you to determine the services for your scanning needs. We can offer a bulk document scanning service, tailored to suit your requirements regarding the structure of your files, any indexing required and preferred output format, as well as a scan-on-demand service for quick and efficient digitisation of documentation from your boxes or files that are already held in secure document storage.

We provide competitive document management pricing, adjusted to suit the size of your business. Businesses looking for a scanning bureau in London will find our services easy to use. Our headquarters are located in Hornsey, North London.

Need a scanning bureau service in London and the surrounding areas? Speak to one of our team today or call 0808 278 6403 for a free quote.

The advantages of paper to digital conversion
May 29, 2019

Thanks ever so much for your assistance in getting the transfer of our Archive boxes completed safely within our deadline.
National High Street FX Company
The gentleman that you sent across to collect the documents was amazing, and the entire process was easy and seamless, from start to finish.
Electronics Manufacturer, Hampshire
Wow you guys are so efficient!
London Office Promotions Company
Extremely pleased with Access on their performance levels, consistency, quality of work and the wiliness to go the extra mile which has been a good contribution to our company. In summary I would definitely recommend Access to any other Companies to use as their approved Supplier.
Independent Schools Foundation
We have been using Access Records Management for a number of years for our archiving needs in our London office. We have always found them to be courteous and very helpful. The service we receive is always prompt and efficient. I would have no hesitation in recommending this company to others.
Office Interiors Company
We have dealt with Access Self Storage Limited since 2002 as our archive offsite storage company. We can recommend their very efficient service of both collecting our boxes for storage and their swift response to our email requests for boxes to he returned from storage.
Central London Luxury Hotel Group
We have used the Access Storage facility for a number of years and have always been happy with the service we have received, our collections and returns are always dealt with in a timely manner. We have found the company to be very organised and all of the staff we have dealt with have been extremely helpful and efficient.
City of London Accountants
I write with regards to the service you have provided to our organisation over a number of years. During this time frame your service has always been both prompt and professional; your staff have always demonstrated the highest level of competence and customer care. Your service delivery is of the highest quality and I have no hesitation in recommending your services to others. At no point have I had reason to doubt the level of security, professionalism and quality of service that you have provided to us as an organisation and I am pleased to continue our working relationship.
West London Solicitors