The accumulation of electronic documents and files is reaching overwhelming volumes. Many businesses are simply over-retaining digital information, unsure what to keep, what to dispose of – and crucially, how and when to dispose of it. Failing to dispose of data in a legally defensible manner creates all sorts of problems and penalties that can…
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If you run a small business, one thing you should know about is a legal hold process. But what is this and how can you prepare for it? Here’s everything you need to know about a legal hold. Overview of a legal hold A legal hold, sometimes also called a preservation order, is quite common…
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Effective information management is vital for any company. And this means that every company needs a good records retention schedule. In this post we’re going to look at how to design a records retention schedule. First, though, we’ll look at why records retention is so important. Why is a Records Retention Schedule Important? A company…
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As companies continue to digitise files for compliance, legal and storage reasons, they often require bulk scanning of legacy paper files. However, most office scanners simply aren’t built for this type of project – instead, they’re built for ad-hoc document scanning. A scanning bureau offers a range of scanning services that either can’t be done…
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Inactive records can easily become a major issue for businesses of all sizes. Several types cause issues for businesses, but those created by the HR department can be particularly problematic. Here’s why. On average, small and medium businesses employ between 100 and 500 people, but even in companies with as little as 12 employees an…
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The auditing process is a thorough examination of all of the records an organisation holds. It’s a crucial component of maintaining operational compliance: you need to audit records to ensure that your business meets all statutory document storage and destruction requirements. You can choose how many of your organisation’s documents you want to audit at…
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What is the records life cycle? Whether your team has an in-house system or uses an outside records management service, it is important to understand the records life cycle. You want to position your organisation to best manage personnel documents, client agreements, and other records better and comply with statutory retention policies. Although there are…
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If you work for a large company that handles its records management in house, specialised records management software is worth investing in: it can help you manage your information better and ensure compliance with statutory retention periods. However, it’s more commonly used by professional document storage companies to track and manage records for clients, which…
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