How to build an effective document catalogue
Saving documents on a shared system is a common and logical way to maximise accessibility to company documents. But it will only work if it’s organised in a way that means everyone can easily sort through them and find relevant files. That’s why many companies employ a document catalogue system. It’s designed to make sure all documents are stored in the right place and in the right order, ...
Record keeping for small businesses
Small business success depends on a number of crucial factors: strong leadership, good cashflow management, loyal customers, and more. Whatever factors apply to your business, they’re all underpinned by smooth operational processes. Poor records management can have a significant impact on smaller companies, especially in instances where key client or financial documents are compromised, misplaced or not easily accessible. Regardless of your business’ actual size, it will have ...
On site records management vs off site records management – which is best?
Both small and larger companies can find it hard to decide where to store their important documents. You have a choice of on site records managementor off site records management– or sometimes a combination of both – and it’s important to consider both of their advantages to decide which will work best for your business. Factors that will influence your choice include: how often you will need to ...
Security in Records Management
Records management is crucial to running a successful business. Each file, be it paperwork or digitised data, documents your company’s operations and relationships, and needs to be kept safe. To ensure this, you need to prioritise security in records management. Through proper safe-keeping, you can protect your business from theft or fraudulent activity. Don’t drop your guard Unfortunately, a large amount of financial and business fraud is often ...
Accounting Records Retention: What You Need to Know
Accounting records retention can be complicated and tedious. For businesses of any size, it is not always clear exactly what is needed and how long this documentation should be retained. Building your organisation’s accounting document retention strategy depends on what you need to do to comply with legal requirements, what you need to file your taxes properly, and your business’s specific goals. Looking at the law The first ...
