Dealing with disciplinary records
Up until recently, records management has largely meant storing large collections of data using filing systems and physical records. But now that most companies are digitising their systems and processes, records management systems must adapt. Work continues to transfer from paper to electronic records and so too should the filing systems by which work is organised.
As the nature of work changes, so too will the records management industry. So what is the future of records management and how can companies prepare?
Convert files to cloud
Cloud storage is the ultimate solution for companies that want to be agile and flexible. The cloud grants easy access to documents and files from any location at any time, which means staff can be more productive and work from better resources. And you don’t have to be on a specific network or computer to access and edit files in the cloud – all you need is a steady internet connection and a login.
Cloud servers generally reduce the time, money and hassle involved in storing, processing and maintaining filing systems. And, as more companies offer flexible working arrangements, more will want to migrate to the cloud so their employees really can work from anywhere. It’s already a huge part of most businesses operational strategy and will continue to play a big role in the future of records management.
Auto-categorising files
Digital auto-categorisation helps you organise your files quicker. It automates processes that take a long time to do manually – think removing duplicate files, sifting through data and applying governance controls to existing files.
Generally, companies want staff to spend less time on laborious, manual processes that take a lot of time and instead want them to focus on strategy, client service and business growth. Any technology that helps to cut down on wasted time is going to be popular amongst businesses. You can be sure that auto-categorisation play a big role in the future of records management.
Digitising records
For companies that don’t outsource their records management to document storage specialists, physically storing documents can take up a lot of space in the office and requires stringent security measures. As a result, many organisations are looking to create digital records instead by scanning important records and documents. It’s reason to expect that, in the future, most workers in records management will focus on electronic systems and remaining paper records will require separate policies for handling.
Outsource your records to records management experts
At Access Records Management, we specialise in records storage. We offer a bulk document scanning service and can file, index and sort your documents for you. Our scan-on-demand service can retrieve your documents quickly and easily, as soon as you need them, and our storage solutions are secured to the highest standard. Our team are experts in the various records retention regulations and will make sure that your company is compliant.
If you’re looking for help with storing and managing your records, contact our document storage specialists today
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