Bulk document scanning

There are some good reasons why you might want to consider bulk document scanning for your business or practice.

Space and savings

Paper documents take up space. As many offices get smaller and collaborative workspaces become the norm, a dedicated filing or storage area can be costly. A room you use for storage and archiving is a room you can’t use for an office, a recreation space, a server, or desks – amongst many other things. Electronic storage however, takes up far less space and is getting cheaper by the day. Bulk document scanning can transfer boxes and boxes of paperwork onto just one USB stick, clearing physical space for actual revenue generating work.

Security

The increase in cyber-crime has raised some pressing concerns about digital security. If you’re a legal or financial entity, it’s crucial that company documents are kept confidential and secure at all times. Storing sensitive information electronically does have its risks, and relevant security measures must be put in place to mitigate hack-attacks.

Security isn’t an issue that’s limited to the digital realm, however: if you’re not using record management services, it can be easy to lose physical documents. Bulk document scanning helps mitigate some of the risks associated with this kind of storage. It’s much harder to lose track of an item that’s stored digitally in your own archives.

Searchable

Paper files need to be searched manually: a huge advantage of digital documents is that these files, as well as certain sections within each file, can be retrieved using keywords included in the document’s name or content. These keywords can be aligned with your company’s own internal filing system, ensuring consistency and mitigating the possibility of confusion.

Streamlined access

Easy access is another major advantage of digitally stored documents. If files are stored on the cloud, information can be accessed from anywhere at any time. When work teams are spread out over various geographies or travel regularly to see customers, mobile access to important data provides greater flexibility and efficiency.

Our bulk document scanning service

At Access Records Management, we provide a full-scale bulk document scanning service but on a smaller, more cost-effective scale. Regardless of size, any business will benefit from our bulk scanning service. It’s a particularly appropriate service for smaller businesses with limited resources; they can enjoy all the benefits without the enormous expense.

Our full-scale bulk document scanning service includes colour scans, OCR, double sided and more. We don’t just meet your practical document scanning needs; we deliver on all your aesthetic requirements too.

If you work in the architect field find out more about our architect scanning service.

Why Access Records Management?

A business’ document retention and storage strategy should incorporate both physical and electronic storage. Paper documents, especially if original signatures are required, have to be stored securely for a legally regulated amount of time.

Our archive storage facility can safely store hard and soft copies of all your important information, ensuring that your customer data is well-protected and your company meets all legislative requirements. You can also simplify the process of managing your documents electronically by using our digital scanning service.

If you’re interested in finding out more about our competitive and cost-effective document scanning service, check out our information on scanning pricing.

Contact our team today to get a quote for our leading bulk scanning facility, including document scanning in London.

Thanks ever so much for your assistance in getting the transfer of our Archive boxes completed safely within our deadline.
National High Street FX Company
The gentleman that you sent across to collect the documents was amazing, and the entire process was easy and seamless, from start to finish.
Electronics Manufacturer, Hampshire
Wow you guys are so efficient!
London Office Promotions Company
Extremely pleased with Access on their performance levels, consistency, quality of work and the wiliness to go the extra mile which has been a good contribution to our company. In summary I would definitely recommend Access to any other Companies to use as their approved Supplier.
Independent Schools Foundation
We have been using Access Records Management for a number of years for our archiving needs in our London office. We have always found them to be courteous and very helpful. The service we receive is always prompt and efficient. I would have no hesitation in recommending this company to others.
Office Interiors Company
We have dealt with Access Self Storage Limited since 2002 as our archive offsite storage company. We can recommend their very efficient service of both collecting our boxes for storage and their swift response to our email requests for boxes to he returned from storage.
Central London Luxury Hotel Group
We have used the Access Storage facility for a number of years and have always been happy with the service we have received, our collections and returns are always dealt with in a timely manner. We have found the company to be very organised and all of the staff we have dealt with have been extremely helpful and efficient.
City of London Accountants
I write with regards to the service you have provided to our organisation over a number of years. During this time frame your service has always been both prompt and professional; your staff have always demonstrated the highest level of competence and customer care. Your service delivery is of the highest quality and I have no hesitation in recommending your services to others. At no point have I had reason to doubt the level of security, professionalism and quality of service that you have provided to us as an organisation and I am pleased to continue our working relationship.
West London Solicitors