Digital scanning service

Document storage can take one of two forms – digital or physical. Different storage requirements and preferences will determine one or the other, or both. Electronic storage is a popular choice as it takes up far less space than paper documents and provides instant access. In fact, a digital scanning service can transfer piles of paperwork onto a single flash drive. Given how expensive corporate property space has become, minimising your storage needs can help reduce costly overheads. It’s also a far more environmentally friendly way to retain vast amounts of paper on-site.

Cyber-crime is a growing concern for most businesses and digital security measures must be prioritised. A significant proportion of British businesses have suffered a cyber-attack in one form or another, and the result is that too many are losing money, consumer confidence and, of course – data. Businesses of all sizes are being urged to protect themselves better, however paper files can fall into the wrong hands too. Your company’s confidential information needs to be kept safe at all times – be it electronic or physical. A secure archive storage facility or bulk document scanning service can help mitigate these risks.

When it comes to searching for the information you need, a digital scanning service can help simplify the process significantly. Paper documents need to be sorted through; even with a great records management system, digital access will always be faster as it retrieves files using keywords in the file’s name or content. To avoid as much confusion as possible, these keywords and search terms can be aligned with your company’s archival system.

Digital documents can also be stored on the cloud which makes them easily accessible from anywhere at any time. This helps connect colleagues who are based in different locations or travel frequently for work. With faster access to important information, your team can improve their productivity and satisfy customers with a faster, more efficient service.

Our digital scanning service

At Access Records Management, we offer a fast, efficient and high quality digital scanning service at an affordable price. We can do whatever a full scale scanning bureau can do, but on a smaller scale and at a lower cost. This makes us an ideal solution for smaller businesses with limited resources.

Our full service digital scanning machine scans in colour, OCR or double-sided and always does a quality job. You can rest assured that all your practical and aesthetic needs will be taken care of.

Why Access Records Management?

Our services help you keep both your electronic and physical data safe. Digitised documents are easier to store and access, but original hard copies are often legally required to be retained for a certain amount of time.

We help you make sure that all your confidential company and customer information is securely scanned and stored in line with current legislation. Our services are affordable and designed to suit your specific business needs. If you’re interested in finding out more about our competitive and cost-effective document scanning service, check out our information on scanning pricing.

Contact our team today by completing the enquiry form on this page to get a quote for our leading digital scanning service.

Thanks ever so much for your assistance in getting the transfer of our Archive boxes completed safely within our deadline.
National High Street FX Company
The gentleman that you sent across to collect the documents was amazing, and the entire process was easy and seamless, from start to finish.
Electronics Manufacturer, Hampshire
Wow you guys are so efficient!
London Office Promotions Company
Extremely pleased with Access on their performance levels, consistency, quality of work and the wiliness to go the extra mile which has been a good contribution to our company. In summary I would definitely recommend Access to any other Companies to use as their approved Supplier.
Independent Schools Foundation
We have been using Access Records Management for a number of years for our archiving needs in our London office. We have always found them to be courteous and very helpful. The service we receive is always prompt and efficient. I would have no hesitation in recommending this company to others.
Office Interiors Company
We have dealt with Access Self Storage Limited since 2002 as our archive offsite storage company. We can recommend their very efficient service of both collecting our boxes for storage and their swift response to our email requests for boxes to he returned from storage.
Central London Luxury Hotel Group
We have used the Access Storage facility for a number of years and have always been happy with the service we have received, our collections and returns are always dealt with in a timely manner. We have found the company to be very organised and all of the staff we have dealt with have been extremely helpful and efficient.
City of London Accountants
I write with regards to the service you have provided to our organisation over a number of years. During this time frame your service has always been both prompt and professional; your staff have always demonstrated the highest level of competence and customer care. Your service delivery is of the highest quality and I have no hesitation in recommending your services to others. At no point have I had reason to doubt the level of security, professionalism and quality of service that you have provided to us as an organisation and I am pleased to continue our working relationship.
West London Solicitors