Legal document scanning

The UK is home to a thriving legal community which encompasses a range of practices, from big corporate firms to smaller boutique operations and independent practitioners. Needless to say, it’s an environment that is highly regulated and one in which compliance with regulations is non-negotiable.

One area of legal practice heavily affected by regulations is document management. Legal firms produce a lot of paperwork in their day-to-day case work and it’s critical that your law firm’s documents are stored securely at all times. Legal document scanning is good business practice as it helps ensure that sensitive information is kept confidential and safe.

What’s more, paper documents can fill many boxes which then need to be stored – and many companies still do this on-site. As office space becomes more and more expensive, this can become a costly ‘waste’ of space. It would make far more business sense to transfer your paperwork onto a DVD drive or USB stick, hire another solicitor and turn that storeroom into a client consultation suite instead! Document scanning will help you clear out the storage area and put it to revenue-generating use.

A legal document scanning service can also help make documents easier to find. Digital documents can be searched using keywords that are in the document’s name or content. With a digital filing system in place, your file’s actual location is simply a few clicks away.

Cloud storage is another major advantage. Store your digital files on the cloud and your work teams can access the documents in real-time and on-the-go. This easy, fast access to important data could even be the difference between winning and losing your next case!

Effective records management is also important for organisations in the medical, and financial sectors. Physical documents are all too easily lost or stolen. A digital file that that is correctly archived is far safer.

Our legal scanning service

At Access Records Management, our legal scanning service is thorough, secure and cost-effective. It doesn’t matter how big or small your business is; our full-scale service covers colour scans, double-sided and OCR scans – without costing a fortune. Our work is delivered at a very high standard, meeting your practical legal document scanning requirements as well as aesthetic.

Why Access Records Management?

A legal entity has huge quantities of confidential files it needs to store safely – both in physical and digital formats. Depending on the legislation, certain documents will require original signatures or will have to be stored for a prescribed period of time.

Our team can work with you on a document storage strategy to ensure records that need to be maintained in hard copy format are stored safely, while everything else is scanned and securely stored in the cloud. We’ll even sort out your legal shredding as part of the service once we’ve scanned your case notes! We’re fully set up to support your document retention and storage strategy and we’ll keep your company and customer data safe, ensuring you adhere to the relevant legislation.

Contact our team today to get a quote for our leading legal document scanning service.

Thanks ever so much for your assistance in getting the transfer of our Archive boxes completed safely within our deadline.
National High Street FX Company
The gentleman that you sent across to collect the documents was amazing, and the entire process was easy and seamless, from start to finish.
Electronics Manufacturer, Hampshire
Wow you guys are so efficient!
London Office Promotions Company
Extremely pleased with Access on their performance levels, consistency, quality of work and the wiliness to go the extra mile which has been a good contribution to our company. In summary I would definitely recommend Access to any other Companies to use as their approved Supplier.
Independent Schools Foundation
We have been using Access Records Management for a number of years for our archiving needs in our London office. We have always found them to be courteous and very helpful. The service we receive is always prompt and efficient. I would have no hesitation in recommending this company to others.
Office Interiors Company
We have dealt with Access Self Storage Limited since 2002 as our archive offsite storage company. We can recommend their very efficient service of both collecting our boxes for storage and their swift response to our email requests for boxes to he returned from storage.
Central London Luxury Hotel Group
We have used the Access Storage facility for a number of years and have always been happy with the service we have received, our collections and returns are always dealt with in a timely manner. We have found the company to be very organised and all of the staff we have dealt with have been extremely helpful and efficient.
City of London Accountants
I write with regards to the service you have provided to our organisation over a number of years. During this time frame your service has always been both prompt and professional; your staff have always demonstrated the highest level of competence and customer care. Your service delivery is of the highest quality and I have no hesitation in recommending your services to others. At no point have I had reason to doubt the level of security, professionalism and quality of service that you have provided to us as an organisation and I am pleased to continue our working relationship.
West London Solicitors