Business records need to be stored for various reasons. These include legislatively prescribed retention periods, as well as the simple need for more office space. Many businesses need to keep certain records for work, but don’t need access to them all the time. To keep their records safe and easily accessible, some organisations choose to store their records on site.
This invariably results in a build-up of filing cabinets and boxes that not only take up valuable space, but often lack a systematic filing process. This puts important records at risk; making it hard to keep track of who has possession of each file, where to find a certain document, or if a record has accidentally been destroyed.
A document storage and records retrieval service can help prevent your documents from getting lost, stolen or compromised. At Access Records Management, we understand that important records need to be stored securely and systematically. We also know that your documents need to be available to you 24/7, with immediate access required in some instances.
Why is records retrieval important?
Different types of organisations will naturally have different records management needs. Consider law firms, accountancy firms, or medical organisations: they will likely need access to various client and internal documents regularly, day or night.
An increase in the number of disputes around wills or a deed, for example, makes the safe storage and easy retrieval of client records absolutely essential for law firms.
Healthcare providers also depend on a good records retrieval and storage system. Without a reliable and efficient system in place, precious time could be wasted attempting to locate patients’ files. Access to the right data at the right time helps keep patients safe – and maintain the reputation of the organisation.
Accountancy firms are another good example of businesses that need to keep records in easy access. If a client needs to submit important documents from some years ago to HMRC, the firm will have to access historic accounting records quickly.
Choose your records retrieval option
With Access Records Management, you can choose to have your documents delivered within three hours of making the request. Or, for non-urgent requirements, we can deliver according to your desired timeframe. Our headquarters is based in North London, making us best placed to serve the large community of businesses in the city.
To suit every business’ unique requirements, we offer a range of document storage options. We also employ a state-of-the-art RS-SQL records management software and location barcoding system. This ensures the safety and easy identification of your records – as well as ensures fast and accurate records retrieval.
Why Access Records Management?
At Access Records Management, we assign a dedicated account manager to attend to your storage and retrieval needs. As your needs change, we can adjust our services to ensure that our end-to-end solution remains relevant to your requirements. We can, for example, include document scanning services to digitise paper files as well as shredding services for documents that have reached their expiration date.
We operate from 13 secure, professional and off-site facilities nationwide. This coverage allows us to respond to our clients’ records retrieval requests without delay – all you have to do is email or phone us and we’ll dispatch the required files in no time. Our document storage facility prioritises safety and all our processes are fully compliant the law.
Rest assured that our tailor-made archive storage solutions will keep your records safe. And whichever option you choose, we’ll provide you with the right level of support.
To find out more about our records retrieval service or to request a quote, please contact the team today.