Confidential waste disposal

Access Records Management offers secure, confidential waste disposal to all kinds of businesses.

Most businesses will be aware of the need for confidential waste disposal, but few businesses understand exactly how important it is. When you dispose of documents in the correct fashion, you at once comply with your legal obligations, create time to focus on more operationally important tasks, and give your customers much-needed peace of mind.

Why confidential waste disposal?

The most obvious reasoning for confidential waste disposal is that it’s legally mandated by the Data Protection Act 1998 (DPA), the EU General Data Protection Regulation, and various other items of national and international legislation. Fail to destroy a customer or employee’s private information by the time you’re supposed to and you can face escalating fines – and if these fines are allowed to accumulate, they can threaten your cashflow, your growth plans, and your company itself.

For example, according to the DPA and Section 5 of the Limitation Act 1980, certain HR records can be kept for a maximum six years after they’ve been created. If you don’t dispose of an ex-employee’s P45 in good time, you could be in violation of the law.

On the other hand, section 248 of the Companies Act 2006 dictates general company records, for example minutes of board meetings, should be kept for a minimum of ten years after the date of said meeting – this is a legal requirement – but likewise these aren’t documents you want falling into the wrong hands after the expiration period and will require shredding services.

But there are more reasons to take it seriously than mere compliance. With high-profile cyber-attacks seemingly now the norm, everyone’s more sensitive to the problem of information security. Clients, customers, and employees view the mishandling of their confidential waste as a serious issue, and failing to appropriately handle their data can damage your relationships, your reputation, and your bottom line. Confidential waste disposal ensures you reassure the relevant stakeholders that you take their security seriously.

Finally, not destroying documents can be expensive. The room you reserve for unnecessary employee, customer, and general company records is space that could be used for an additional office or a recreation room. The time you spend categorising and filing documents that need to be destroyed is time you could be using for other priority business tasks. Storing documents you need to retain offsite and destroying documents that you don’t need to retain saves you money and resources.

Why Access Records Management?

Confidential waste disposal can be daunting for companies who are struggling to manage their records. How do you know what to keep and what to destroy? How can you destroy sensitive information in a way that complies with the law and satisfies your customers?

At Access Records Management, our professional, secure confidential waste disposal service takes care of documents, CDs and DVDs, magnetic types, and many other kinds of storage media that contain sensitive information – we make sure you remain compliant with UK and EU legislation. We can also help you create retention and destruction schedules, and a comprehensive, cost-effective waste disposal policy.

What’s more, as a records management service, we’re capable of storing your documents securely as well as destroying them.

To discuss your confidential waste disposal needs, get in touch with one of our specialists today.

Thanks ever so much for your assistance in getting the transfer of our Archive boxes completed safely within our deadline.
National High Street FX Company
The gentleman that you sent across to collect the documents was amazing, and the entire process was easy and seamless, from start to finish.
Electronics Manufacturer, Hampshire
Wow you guys are so efficient!
London Office Promotions Company
Extremely pleased with Access on their performance levels, consistency, quality of work and the wiliness to go the extra mile which has been a good contribution to our company. In summary I would definitely recommend Access to any other Companies to use as their approved Supplier.
Independent Schools Foundation
We have been using Access Records Management for a number of years for our archiving needs in our London office. We have always found them to be courteous and very helpful. The service we receive is always prompt and efficient. I would have no hesitation in recommending this company to others.
Office Interiors Company
We have dealt with Access Self Storage Limited since 2002 as our archive offsite storage company. We can recommend their very efficient service of both collecting our boxes for storage and their swift response to our email requests for boxes to he returned from storage.
Central London Luxury Hotel Group
We have used the Access Storage facility for a number of years and have always been happy with the service we have received, our collections and returns are always dealt with in a timely manner. We have found the company to be very organised and all of the staff we have dealt with have been extremely helpful and efficient.
City of London Accountants
I write with regards to the service you have provided to our organisation over a number of years. During this time frame your service has always been both prompt and professional; your staff have always demonstrated the highest level of competence and customer care. Your service delivery is of the highest quality and I have no hesitation in recommending your services to others. At no point have I had reason to doubt the level of security, professionalism and quality of service that you have provided to us as an organisation and I am pleased to continue our working relationship.
West London Solicitors