Off-site shredding

The correct destruction of data is an important part of the data retention process. Some documents are subject to a retention limitation period and are legally required to be destroyed by a certain date. Companies have to comply or they could face penalties such as heavy fines, while directors could be faced with prison sentences. Different documents adhere to different regulatory timelines. They can prove complex to track and many companies don’t have a clear idea of what they need to keep, or for how long.

The Enron scandal of 2001 brought the importance of regulated off-site shredding services firmly to the fore. In this watershed case, Enron employees continued to destroy company documents after a directive banned them from doing so. Regulatory frameworks now call for strict data retention policies to ensure that client confidentiality is in place at all times, and that due diligence is carried out with suppliers.

A secure shredding service is a vital component of any data retention policy – regardless of your company’s size or structure. Contrary to what many small businesses think, off-site shredding is not an expensive process and has the added benefit of keeping your operations in line with the Data Protection Act.

Secure off-site shredding services

The Data Protection Act regulates the destruction of data and requires companies and individuals in possession of certain documents to stay compliant. It certainly pays to do so, as fines for non-compliance can reach up to half a million pounds.

As a business, secure off-site shredding keeps you and your customers safe. You are responsible for the safety of all company and customer information in your possession. It’s your job to ensure that any sensitive or confidential data that no longer needs to be retained, is securely destroyed.

Shredding also contributes to your corporate social responsibility initiatives, allowing you to recycle paperwork in an environmentally friendly way.

Why Access Records Management?

Destroying data in line with legal requirements can be quite a complicated process. Our expert off-site shredding services take care of it for you, making sure that all your documents are destroyed securely and correctly. We come to you to collect the documents for destruction and will conveniently schedule our arrival to suit your operating hours.

In today’s digital age, information can be stored in a number of different ways – not just on paper. At Access Records Management, we don’t just shred paperwork, we can also securely dispose of other media such as X-rays, magnetic tapes, CDs, and DVDs.

Only once we are satisfied that all the data, in whatever form, has been successfully destroyed, do we send our customers a Certificate of Destruction as confirmation.

What’s more, Access Records Management can conduct an audit of all your documents and help your company determine what information needs to be retained, for how long, and when and how it will need to be destroyed. This is particularly helpful for small businesses that may have incomplete or incorrect data retention policies.

Our shredding costs are affordable and highly competitive. We can also put together a bespoke deal for customers with specific shredding requirements. If you are a lawyer, you will want to make sure your documents are disposed of in a secure and cost-effecitve manner. Check out our legal shredding services. We also offer a range of services for document shredding, including a bespoke medical shredding service.

Contact our team today to get a quote for our off-site shredding service by completing the form on this page.

Thanks ever so much for your assistance in getting the transfer of our Archive boxes completed safely within our deadline.
National High Street FX Company
The gentleman that you sent across to collect the documents was amazing, and the entire process was easy and seamless, from start to finish.
Electronics Manufacturer, Hampshire
Wow you guys are so efficient!
London Office Promotions Company
Extremely pleased with Access on their performance levels, consistency, quality of work and the wiliness to go the extra mile which has been a good contribution to our company. In summary I would definitely recommend Access to any other Companies to use as their approved Supplier.
Independent Schools Foundation
We have been using Access Records Management for a number of years for our archiving needs in our London office. We have always found them to be courteous and very helpful. The service we receive is always prompt and efficient. I would have no hesitation in recommending this company to others.
Office Interiors Company
We have dealt with Access Self Storage Limited since 2002 as our archive offsite storage company. We can recommend their very efficient service of both collecting our boxes for storage and their swift response to our email requests for boxes to he returned from storage.
Central London Luxury Hotel Group
We have used the Access Storage facility for a number of years and have always been happy with the service we have received, our collections and returns are always dealt with in a timely manner. We have found the company to be very organised and all of the staff we have dealt with have been extremely helpful and efficient.
City of London Accountants
I write with regards to the service you have provided to our organisation over a number of years. During this time frame your service has always been both prompt and professional; your staff have always demonstrated the highest level of competence and customer care. Your service delivery is of the highest quality and I have no hesitation in recommending your services to others. At no point have I had reason to doubt the level of security, professionalism and quality of service that you have provided to us as an organisation and I am pleased to continue our working relationship.
West London Solicitors