Shredding service London
When looking for a good shredding service London businesses may be at a loss. Though it seems like a simple task, it can be quite complicated, bureaucratic, and time-consuming.
We know when searching for a shredding company London businesses are also searching for experts in safe, legal document disposal. They need to understand how to comply with various regulations, they need to know what can and cannot be destroyed, and they need to know how long to keep documentation for.
If they don’t, the consequences could be dire. Failing to destroy documents that contain sensitive information or destroying important documents too early can lead to hefty fines and mistrust among your customers.
At Access Records Management, we provide robust, efficient and responsible shredding services London-wide. Not only do we understand how to destroy documents, we know when to do it – and in a way that adheres with UK and EU legislation.
Whether you’re a medical specialist with offices on Harley Street, a fund management firm situated in the City or an architect with trendy Soho offices, if you’re in London and you need to securely dispose of records, then our shredding services are for you.
Understanding shredding
Simply knowing what to shred and what to retain can be a significant undertaking. The Data Protection Act 1998 – which governs this kind of information – makes no reference to it: it simply says that “appropriate technical and organisational measures” must be taken. So what are appropriate technical and organisational measures?
Certain items such as deeds, auditors’ reports, and purchase journals must be kept indefinitely, and destroying them can have significant legal ramifications. Other items are subject to minimum retention periods. For example, records such as articles of incorporation, minutes of board meetings, and other general company documents fall under Section 248 of the Companies Act 2000, and can be destroyed after a period of ten years.
Yet more are subject to maximum retention periods: Section 5 of the Limitation Act 1980 holds that records such as alterations to your terms and conditions and training record must be kept for an absolute maximum of six years. Destroy these records too early and you risk noncompliance.
Secure shredding service London
A sensible shredding policy is essential for any business looking to comply with data retention laws. At Access Records Management, we can help you dispose documents when the time comes, and can advise you on the creation of retention and destruction schedules.
When we shred your documents, we supply a Certificate of Destruction that allows you to prove that your records were disposed of securely and in compliance with all data protection legislation. We are also capable of destroying other kinds of media: X-Rays, CDs, DVDs, and magnetic tapes – among others.
We’re the shredding company London businesses trust. Not only do we facilitate the efficient destruction of documents, our document storage facilities make it possible to store and retrieve them at short notice.
To discuss our secure shredding service London companies should get in touch with one of our experts – please complete the enquiry form on this page.