Records management is crucial to running a successful business. Each file, be it paperwork or digitised data, documents your company’s operations and relationships, and needs to be kept safe. To ensure this, you need to prioritise security in records management. Through proper safe-keeping, you can protect your business from theft or fraudulent activity. Don’t drop…
Accounting records retention can be complicated and tedious. For businesses of any size, it is not always clear exactly what is needed and how long this documentation should be retained. Building your organisation’s accounting document retention strategy depends on what you need to do to comply with legal requirements, what you need to file your…
No matter the size of your organisation or your industry, you need to stay on top of your business record keeping. Whether you operate a small business or large enterprise, any data that relates to your operations, such as tax, financial, legal, medical, insurance, or employment information must be properly maintained – or your company…
Choosing to store your company’s sensitive documents and records offsite can save space, time and money. It can free up prime real estate to expand other parts of the business, reduce the admin demands on staff, and make the existing records system more efficient. The right document storage company should offer convenience, security and accessibility,…
The accumulation of electronic documents and files is reaching overwhelming volumes. Many businesses are simply over-retaining digital information, unsure what to keep, what to dispose of – and crucially, how and when to dispose of it. Failing to dispose of data in a legally defensible manner creates all sorts of problems and penalties that can…
If you run a small business, one thing you should know about is a legal hold process. But what is this and how can you prepare for it? Here’s everything you need to know about a legal hold. Overview of a legal hold A legal hold, sometimes also called a preservation order, is quite common…
Effective information management is vital for any company. And this means that every company needs a good records retention schedule. In this post we’re going to look at how to design a records retention schedule. First, though, we’ll look at why records retention is so important. Why is a Records Retention Schedule Important? A company…
As companies continue to digitise files for compliance, legal and storage reasons, they often require bulk scanning of legacy paper files. However, most office scanners simply aren’t built for this type of project – instead, they’re built for ad-hoc document scanning. A scanning bureau offers a range of scanning services that either can’t be done…
