Inactive records can easily become a major issue for businesses of all sizes. Several types cause issues for businesses, but those created by the HR department can be particularly problematic. Here’s why. On average, small and medium businesses employ between 100 and 500 people, but even in companies with as little as 12 employees an…
The auditing process is a thorough examination of all of the records an organisation holds. It’s a crucial component of maintaining operational compliance: you need to audit records to ensure that your business meets all statutory document storage and destruction requirements. You can choose how many of your organisation’s documents you want to audit at…
What is the records life cycle? Whether your team has an in-house system or uses an outside records management service, it is important to understand the records life cycle. You want to position your organisation to best manage personnel documents, client agreements, and other records better and comply with statutory retention policies. Although there are…
If you work for a large company that handles its records management in house, specialised records management software is worth investing in: it can help you manage your information better and ensure compliance with statutory retention periods. However, it’s more commonly used by professional document storage companies to track and manage records for clients, which…
There is nothing quite like that surge of satisfaction that comes with ticking items off a list. It could be household chores, life goals or daily to-dos – but with each tick, comes a feeling of accomplishment and completion. A list is also a great way to break down what needs to be done into…
What is a records management system? To answer this question, you need to first understand what it’s not. Most importantly: it’s not just a document storage solution. Document storage is an important – integral, even – part of the records management process: by making it easier to organise, store, and retrieve key items, it reduces…
Data protection regulations and data retention regulations are often spoken of in terms of client and financial data. However, these regulations don’t just apply to the data that you have on your customers – they also apply to the data that you hold on your employees. If you’re not familiar with rules on the retention…
There are many different types of record that businesses and non-profit organisations need to retain – chief amongst them are, arguably, financial records. Amongst other things, these records help to keep track of the organisation’s financial health and where money is (and isn’t) going. Many organisations will retain their financial records because it simply makes…
