Document Storage

document storage

Document storage

Document storage and records management services provide the convenience, accessibility and security that is not always easy to achieve in-house.

Many business records are kept purely for legislative and compliance reasons. Keeping them in your office probably appears to be the obvious choice so that they are close to hand, easy to access and safe. In reality they take up space, are probably stored in “out of sight, out of mind” cupboards, basements, and often inaccessible corners, and merely end up cluttering up space and becoming damaged or lost. Storing in-house is also not as secure as you might think; many people will come and go in most offices, and you cannot always know who has removed what, and also where they have taken it to.

With Access Records Management, you never need to have these concerns regarding document storage again. Security is paramount to us, and as such, we provide: the latest intruder and fire detection systems, 24/7 digital CCTV, a fully fenced perimeter and restricted access.

At Access Records Management we know that these records are important and must be carefully and thoroughly stored and managed. Our professional document storage and management services will give you total peace of mind while saving you time, space and money. Our tailor-made solutions will keep your records safe, and whatever level of input or access you need, our range of services will provide the level of support which suits you best.

How does document storage and records management work?

It’s very simple:

You decide which records are to be stored and we will collect them
For organisational purposes, each box is given a unique reference code which sits alongside your own internal box reference. This is registered to a warehouse location
If necessary, each file can be bar-coded, depending on your exact requirements
Access Records Management will store your items, while you enjoy more space, peace of mind and increased productivity
When you need a document or a box, simply send us an email or phone us, and the item can be dispatched to you without delay

Retrieval and collection

Our state-of-the-art RS-SQL records management software and location bar-coding system allows us to rapidly identify and retrieve your files. Choose from a number of delivery options, and your documents can be with you within as little as 3 hours from the time of request. For non-urgent requirements, Access Records Management offers several levels of service to ensure you have access to your documents and data within your desired timeframe.

We know the importance of having your documents available as and when you need them, even if that’s immediately. Quite simply, you choose the document storage and management service level you require, and we deliver.

The highest standards of service

Operating from 13 secure locations, Access Records Management will provide an end-to-end solution to meet your needs for document storage in a secure, professional off-site facility. All processes are fully compliant to established ISO: 9001 accredited procedures.

For shredding services London businesses can use our local service or to find out about our competitive and cost-effective document scanning service, check out our information on scanning pricing. If you are a lawyer, you will want to make sure your documents are disposed of in a secure and cost-effecitve manner. Check out our legal shredding services.

Other than archive storage and records management, we also provide a will storage service for legal firms, as well as other records management related services such as a secure shredding service, box sales, on-site viewings, forensic box investigation, record status reporting, file audit and consultancy, medical records storage and more. Our tailor-made archive storage solutions will keep your records safe, and whatever level of input or access you need, our range of services will provide the level of support which suits you best.

At Access Records Management, we provide competitive document management pricing and shredding costs, adjusted to suit the size of your business. Do you represent a law firm in need of an easy and secure way to manage documents? Read more about our legal document scanning service

Contact us by phone or the contact form on this page to get a quote for secure document storage, commercial shredding or any of our other services. To find out what our clients say about us click here.

Thanks ever so much for your assistance in getting the transfer of our Archive boxes completed safely within our deadline.
National High Street FX Company
The gentleman that you sent across to collect the documents was amazing, and the entire process was easy and seamless, from start to finish.
Electronics Manufacturer, Hampshire
Wow you guys are so efficient!
London Office Promotions Company
Extremely pleased with Access on their performance levels, consistency, quality of work and the wiliness to go the extra mile which has been a good contribution to our company. In summary I would definitely recommend Access to any other Companies to use as their approved Supplier.
Independent Schools Foundation
We have been using Access Records Management for a number of years for our archiving needs in our London office. We have always found them to be courteous and very helpful. The service we receive is always prompt and efficient. I would have no hesitation in recommending this company to others.
Office Interiors Company
We have dealt with Access Self Storage Limited since 2002 as our archive offsite storage company. We can recommend their very efficient service of both collecting our boxes for storage and their swift response to our email requests for boxes to he returned from storage.
Central London Luxury Hotel Group
We have used the Access Storage facility for a number of years and have always been happy with the service we have received, our collections and returns are always dealt with in a timely manner. We have found the company to be very organised and all of the staff we have dealt with have been extremely helpful and efficient.
City of London Accountants
I write with regards to the service you have provided to our organisation over a number of years. During this time frame your service has always been both prompt and professional; your staff have always demonstrated the highest level of competence and customer care. Your service delivery is of the highest quality and I have no hesitation in recommending your services to others. At no point have I had reason to doubt the level of security, professionalism and quality of service that you have provided to us as an organisation and I am pleased to continue our working relationship.
West London Solicitors